think TRIBE: Careers
Together for better digital journeys
Executive Assistant

Executive Assistant

The Company

The business is an established and award-winning software company providing innovative solutions to a growing list of leading eCommerce clients throughout the UK. Based in the heart of Canterbury, the company offers a relaxed working environment that encourages growth and development, and which is dedicated to supporting its clients through the development of industry leading technology.

 

The Role

As part of a growing team , we are looking for an experienced Executive Assistant whose key responsibilities will include:

 

For the CEO and Senior Leadership Team (SLT):

  • Providing administrative support for the Chief Executive Officer (CEO) and Senior Leadership Team (SLT).
  • Organising and scheduling meetings.
  • Booking business travel arrangements, including flights, transportation, and hotel accommodation for the SLT and other staff members.
  • Managing the diaries and schedules of the CEO and SLT.
  • Liaising with clients and business guests.
  • ​​Attending and notetaking at all Senior Leadership team meetings (once a month in Canterbury and weekly by video)
  • Managing projects and follow-up with team members where required.
  • Liaising with other staff members on behalf of senior management.
  • Preparing monthly reports, particularly Google slides and sheets files.
  • Conducting research on behalf of the SLT.

 

For the Marketing Team

  • Helping to organise events and conferences.

 

General admin

  • Acting as a first point of contact; dealing with correspondence and phone calls.
  • Typing, compiling and preparing reports, presentations and correspondence.
  • Managing databases and filing systems.
  • Maintaining a strong working relationship with other relevant departments such as Finance, HR & Sales.
  • Solving simple IT problems and contacting the IT department when necessary.
  • Ordering supplies and equipment as required.
  • Implementing and maintaining procedures and administrative systems.
  • Liaising with staff, suppliers and clients.
  • Collating and filing expenses.
  • Overseeing our expenses app ‘Expensify’.
  • Managing petty cash, travel advances and other financial tasks as deemed necessary.
  • Maintaining the Asset register.

 

Requirements

Essential

  • Strong experience in a demanding Executive PA role.
  • Strong attention to detail.
  • Excellent diary and email management skills.
  • Highly organised with regards to prioritisation, planning and documenting
  • Proficiency in Google applications.
  • Excellent communication skills with a positive attitude and a passion for delivering exceptional customer service
  • Ability to build relationships internally across different levels of the organisation and externally
  • Self-motivated, well organised and able to prioritise

Desirable

  • Business administration degree or a level 4/5 administrative qualification preferable.

 

The package:

  • Up to full time hours (37.5 hours)
  • Hybrid – Working from home and our Head office in Canterbury, Kent as required.
  • Starting salary £27,500 – £32,000 (based on experience).
  • 25 days holiday per year plus bank holidays

 

To apply, please send your CV and a covering letter to Julia at julia.crawford@thinktribe.com.  Please also contact Julia if you have any questions about the vacancy.  We look forward to your application.